Serving

These are many areas we can serve together as the brothers and sisters in the body of Christ to build up this church for the glory of God. We welcome you to serve with us if you’re interested.

The Purpose of this Ministry To help create a God-focused worship environment.

Guidelines • Since you represent the church in a very public position, please dress more conservatively (“business casual”). Appropriate examples include collared shirts, slacks, skirts or equivalent; inappropriate examples include t-shirts, shorts, torn jeans (w/holes) or equivalent. • We need 2 ushers each week. If your children or youth serve with you, please tell their Sunday School teachers beforehand that they will be late for class.

8:45 Prepare the bulletins (in the cabinet at the rear of Sanctuary A). Get a bottle of water for the speaker (Located on the shelf in the equipment storage room at the right front of the Sanctuary).

9:00 Usher #1 stands outside the entrance to Sanctuary A • Redirect Mandarin worshippers to Sanctuary B • Greet the people as they come in • Hand out bulletins

Usher #2 stands inside the entrance from the parking lot • Greet the worshippers as they come in.

During the Congregational Prayer Usher #1 Minimize distractions • Close the inner door to the Sanctuary • Ask people to wait in the hallway outside the nursery • Open the door after the prayer

Usher #2 Return to the Sanctuary at 9:35

Sermon Ushers 1 & 2 Pass out Bibles to those who would like one

10:00 Record the number of attendees on the English Attendance clipboard on the rear desk

AFTER CLOSING PRAYER Usher 1 • Stand at the rear door and encourage worshippers to leave by the double doors in the front (this will allow the Mandarin congregation to enter via the rear) • Parents can use the rear door to pick up their child(ren) from the nursery.

Usher 2 Clean the Sanctuary • Dispose bulletins left behind • Return Welcome clipboards to the rear desk If you find any completed Guest Cards that were left behind, bring them to the Welcome Area on the third floor.

On Communion Sundays (fourth Sunday of the month) Collect and dispose communion cups from the pew racks (small garbage bags are in the rear desk)

Overview

Our goal is to provide a safe and comfortable environment for the babies and toddlers so their parents can attend the worship service.

CCIC’s Child Safety Policy requires that:

  1. All adults must pass a criminal background check (minors volunteering are exempt from background checks).
  2. Two adults are scheduled per shift and at least one adult be in the nursery at all times. Up to two youth may serve alongside the adults except for Check Out (see below).
  3. Do not raise your voice or discipline a child. If there is a discipline problem, please contact the Nursery Director.
  4. Sick children are not allowed in the nursery.
  5. If there are any difficulties, illnesses, accidents, etc., please contact the Nursery Director.

Clean Up (beginning of service)

  1. All toys, chairs and tabletops are to be disinfected by wiping with the cleaning wipes before the nursery ready to accept children.
  2. Allow the small toys to air dry and then place them back into the “Toys” bin.

Check In & Out

  1. The nursery should be ready to receive children by 9:05.
  2. Make sure all babies/toddlers are checked in and have an identifying label from our check-in system on their clothing and on their diaper bags.
  3. Child’s accompanying diaper, food, etc., should be labeled with their name.
  4. We encourage parents to attend the worship service.
  5. Only authorized persons (parents/guardians) are allowed to check out babies/toddlers. Their pick up tags must match the child’s and their belongings. For safety reasons, adults must supervise the Check Out process.

Health & Hygiene

  1. To keep the rug cleaner, adults should remove their shoes before going behind the counter.
  2. Please check assigned child at least once during service and change their diaper if necessary.
  3. Wash your hands after every diaper change (youth may help with adult supervision).
  4. Notify parent(s) of any diaper rash noted during changing.
  5. After changing, sanitize changing table and allow it to dry.
  6. Watch carefully that children do not share toys if they have had them in their mouths.
  7. Never share bottles or food between children.

Clean Up (end of service)

  1. All toys are to be put away and nursery straightened after each service.

Donut Setup

Duty Team: 2 persons per team

Setup Time: 8:45 – 9:15 AM

  1. Donuts: Bring box of donuts up from 1st floor kitchen.
  2. Layout:
    1. Push long tables right to the walls, to create more standing space.
    2. Leave one row of tables in the center, use as serving tables.
  3. Setup tables: Ensure all tables are clean.
  4. Pots for Tea and Hot Water/Coffee:
    1. Fill the large pot using the spigots at the kitchen service window.
    2. Put in 6 tea bags into the tea pot.
    3. Plug the pot into the left outlet in the center column.
  5. Make Brewed Coffee:
    1. Fill the urn labeled “COFFEE” with 30 cups of water (see the levels inside the pot).
    2. Place one filterinto the percolator basket so the post sticks up through the hole in the middle.
    3. Press the filter down into the basket and flatten it.
    4. Using the measuring cup in the coffee container, add enough for 30 cups and spread evenly around the basket.
    5. Insert the metal tube into the bottom of the basket.
    6. Pinch the post so you can hold the tube in place.
    7. Insert the tube and basket into the urn.
    8. Put the cover on and plug it into the right outlet, using the outlet strip as an extension.
  6. Setup serving tables:
    1. Coffee, creamer and sugar, with serving spoons and stir sticks
    2. Money bowls and donation signs – place one set on each row of tables
    3. Napkins – make sure that dispensers are full.
    4. 3 tubes of cups

Spare supplies are in the storage room next to the kitchen

Clean Up

  1. Clean and wipe all tables.
  2. Throw away all used cups and empty donut boxes, etc.
  3. Gather all the money and put into one money bowl. Store the bowl in the kitchen and bring it back out during lunch.
  4. Return all the coffee, creamer, sugar, stirrers, etc. back into the corner cabinet near the Service Window
  5. Refill tea pot with the leftover hot water, use it for lunch.
  6. Clean the coffee urn:
    1. Lift the filter by the corners and dump everything into the garbage can.
    2. Rinse the urn and all its parts.

      Leave enough supplies for the next group.

LUNCH SETUP

Setup time: 11:00AM

  1. Setup lunch tables:
    1. Please carry, do not drag the furniture to minimize disturbing the worship in Sanctuary.
    2. Pull out serving table at the entrance and set up 3 rows of tables.  Work with the Family Lunch Team for their setup needs.
    3. Clean and wipe the tables.
    4. Place 6 chairs around each table.
    5. Each dining table should have :
      1. Napkin holder, money bowl and donation sign (all from the pantry cabinet)
      2. Sriracha sauce (from fridge).
    6. If supplies, such as napkins, forks & spoons, cups and plates are insufficient, check the storage room next to the kitchen. Otherwise, go to first floor kitchen for more supplies.
  2. Setup serving table:
    1. Place some plastic forks, spoons and plates on the serving table (pantry cabinet).
  3. Tea:
    1. Fill the tea pot with water to half-full (large tea pot)
    2. Add in 4 more tea bags
    3. Make sure that it is plugged in
  4. Food Pickup at 11:50 AM from downstairs kitchen.
    1. Take the plastic cart with the following ready:
      1. 1 pot of rice
      2. 2 entrees
      3. 2 rice spatulas, 4 serving spatulas or serving tongs

Clean Up

  1. 12:25pm
    1. Give everyone a five minute heads up to refill their plates.
    2. Remind everyone to pay for their lunches.
  2.  12:30pm
    1. Bring the money from the donuts and lunch, food trays, serving ware, rice cooker and cart to first floor kitchen (NOTE: If you are late, you may have to wash and put away the food service items). Give the money to Charles Zhao or his designee.
    2. Refill supplies (plates, napkins, forks, etc.) from the storage room next door.
  3. Tables (done by all who eat at the table)
    1. Return all the items back to their original places (doors are labeled).
      1. Pantry cabinet: Money bowls and dining ware such as extra plates, forks, napkins and cups.
      2. Corner base cabinet by service window: coffee and tea supplies.
      3. Refrigerator: sauces
      4. Base cabinet below service window: hot water and tea pots.
    2. Clean up the tables using the spray (under the sink) and paper towels.
    3. Stack up the chairs on or next to the storage rack.
    4. Move all tables to the sides of the room, except leave two tables in the middle.
  4. Garbage
    1. Empty and reline all three garbage cans as needed (trash bags are under the sink).
    2. Put the bags into the dumpster in the parking lot.
  5. Coordinator
    1. Ensure that the food service items and lunch money are brought downstairs by 12:30.
    2. Oversee the general room cleanup (tables, chairs, garbage, etc.) by those eating.
    3. Make sure rooms 311-315 are clean and chairs are folded and against the walls.

Patrol Job Description

Duty Hours: 8:30AM to 1:00PM on Sundays

1. Set up a traffic sign “Union Bank Customers Only” and place 2 orange cones at Union Bank Parking Lot to remind CCIC members to keep 2 slots available for Union Bank customers. Place another 2 orange cones near the window side of the drive-thru at Union Bank to keep the bank’s drive-thru clear. This job should be completed before 8:45AM.

2. Set up a traffic sign “Atherton Employees Only” and 8 orange cones at the Atherton Building. There should be 4 orange cones designating 4 parking slots on either side on the building’s entrance.

3. Set up the sign “Don’t Park in Residential Area” on the street behind the church.

4. Instructions 1, 2 & 3 should be completed before 8:45AM.

Tip: Use your car to move signs and cones to the location to save time.

5. Place at least 19 orange cones in the parking slots near the main entrance inside CCIC building for senior members, shuttle drivers, and those vehicles with only one adult and infants/children. Reserve 2 slots for the guest speakers.

6. Place 12 orange cones and a newcomer parking poster for newcomers on the Visitor Parking Lots in the middle of the main lot inside the CCIC building.

7. Instructions 5 & 6 should be completed before 9:00AM.

8. Direct the newcomers, guests, seniors, and those vehicles with only one adult and infants/children to the CCIC main lot. Encourage and direct others to park in the Pinn Brothers’ parking lot.

9. Patrol the Union Bank & Atherton parking area and residential area nearby to ensure that no cars from CCIC park illegally.

10. Direct traffic to safely merge into Saratoga Ave. after the Sunday service.

11. If there is no shuttle running, it is the responsibility of the patrol person to take church members across the street.

12. Return signs and cones to the storage room after traffic service.

13. People on traffic service duty must put on their orange traffic jackets for safety.

14. Keep a record of all incidents and violations in the log book.

15. We suggest that each Sunday there is more than one person working on patrol duty. That way, patrolling can be done in shifts so that one person, for example, can listen to the sermon while the other is on patrol.

Shuttle Job Description

Duty Hours: 9:00AM to 1:00PM on Sundays

1. In the following time windows, please keep the following arrangements:

09:00AM – 10:00AM (1 car)

10:00AM – 11:00AM (1 car)

12:00PM – 01:00PM (1 car)

2. From 9:00AM to 10:00AM, the main job is to pick up passengers at the Pinn Brothers parking lot for the church.

3. From 10:00AM to 11:00AM, the main job is to pick up passengers at the Pinn Brothers parking lot for the church and also to pick up passengers at the loading/unloading zone in front of the church for the Pinn Brothers parking lot.

4. Important: from 10:00AM to 11:00AM, have 1 person assisting the traffic controller/patrol in the church parking lot for 45 minutes.

5. From 12:00PM to 1:00PM, the main job is to pick up passengers at the loading/unloading zone in front of the church for the Pinn Brothers parking lot.

6. The shuttle will leave when it has enough passengers.

Traffic Controller Job Description

1. The co-worker must inform the leader of the group who is on duty before the coming Sunday.

2. Handle any unexpected situation.

3. Assist the leader of the group that is on duty especially if the shuttle does not operate on time.

4. Train the traffic duty group to execute its duty perfectly.

5. Educate CCIC members to understand the CCIC parking and traffic rules.

6. Prepare and maintain the necessary maps, logs, and documents for the group on duty. Keep the log record in the log book.

Traffic Duty Job Description

1. Provide at least two shuttles and a patrol.

2. Make sure the shuttle and the patrol are on duty on time, which is from 9:00AM to 1:00PM.

3. Inform the CCIC traffic control co-worker of any unexpected incident.

Communion Service Guidelines

BACKGROUND

1 Corinthians 11:17-34 explains the importance of properly observing the Communion (Lord’s Supper).  These guidelines are to help us reflect that in the ways we serve communion.

PREPARATION

Dress conservatively to reflect the importance of the communion.   Please avoid wearing items like jeans, tank tops, shorts, etc.

The Coordinator (Frank Lee) forms a team of six Servers (AKA, “ushers”) to serve the communion elements.

The Officiant and the Servers arrive at the church kitchen by 8:45 to prepare the elements.  When doing so, please keep the following in mind:

  1. The wafers (“unleavened matzo crackers”), gloves, communion cups and squeeze bottles are in the wall cabinet above the microwave oven.
  2. The communion trays are in the base cabinet to the left of the rear service window.
  3. The grape juice is in the refrigerator.
  4. Food safety is important. Always wash your hands and wear gloves.
  5. BREAD
    • Ensure the wafers are fresh.
    • Ensure each piece of bread is about the size of your fingernail. This size amply reflects the communion and our church members can easily pick up the bread.
    • Fill 6 trays with the bread (approximately 40 pieces in each tray).
    • Remove the crumbs so the trays will look cleaner.
    • Wrap one larger piece of wafer in a white paper towel or napkin so the Officiant can break it during the service.
    • Put a small piece of wafer in a tissue (for the pianist).
  6. CUPS
    • Put cups in all the inner rings of the communion trays PLUS ten more in the outermost ring (approximately 28 cups in each tray).
    • Fill the cups to about ½ full. This reduces spillage as people handle the trays.
      • Use the squeeze bottles.
      • Soak up any spillage with a paper towel.

TABLE

It is kept behind the sound wall near the windows on the right side.

Two Servers move the Communion Table to the front of the stage.

Cover it with the table cloth.  Fold the cloth so it hangs evenly over the sides (not over the front).

TABLE SETUP

  • Set a stack of three bread trays and three cup trays on each side of the table, leaving the center clear for the Officiant.
  • Place the bread tray with the larger wafer at the top of the stack to the LEFT side of the Officiant.
  • Place the bread tray with the smaller piece for the pianist at the top of the stack on the RIGHT side of the Officiant.
  • Place covers on top of each stack.

At 9:05, all Servers should join the worship team, speaker, etc. in the room behind the stage for prayer.  The Officiant will confirm the flow of the communion service with everyone.

The Coordinator will designate who will serve which area of the Sanctuary.

DEVOTIONAL

The Officiant will give a brief devotional or reflection about the communion, along with a scripture reading.  Suggested passages include:

Matthew 26:26-30

Mark 14:22-26

Luke 22:14-20

John 6:35-37

John 6:53-57

1 Corinthians 11:23-34

Remind the congregation that the communion is for baptized believers only.  Here is a suggested script (although you do not have to read it verbatim):  “For those who have accepted Jesus Christ as your Lord and Savior and have been baptized, please join us in taking the elements. If you have not accepted Christ and been baptized yet, we ask you to just observe at this time, and we look forward to the day when you will be able to partake with us.”

The Officiant gives thanks for the bread and the cup.

When handling the communion trays covers, hold them by the sides.  Do not use the cross as a handle.

SERVING THE ELEMENTS

The Officiant hands a tray of bread and cups to each Server.

The Officiant will signal the Servers when to take the elements to the congregation.

Servers:

  • Pass out the tray with the bread first; wait until the person passes the tray, and is ready to receive the next tray.
  • Then pass the tray with the juice.
  • If there are very few people in the row and they are sitting near your aisle, then hold the trays so they can take the elements. After they have taken the elements, proceed to the next row.
  • Ushers serving the left side also serve the pianist and nursery. When serving the pianist, place the elements somewhere near him/her.  (small wafer wrapped in tissue + cup)
  • Ushers serving the right side also serve the people in the Sound Booth.
  • Wait for all Servers to finish and then return to the front together.
  • The Officiant will take the trays from you and place them onto the table.
  • Then the Officiant will serve you the elements.

The Officiant leads everyone to take the elements together.

Leave the table at the front of the stage until the end of the worship service.

AFTER THE SERVICE

  • 2 Servers return the table to its storage area to the right of the sanctuary. Place the table cloth underneath the table.
  • 3 Servers bring the trays back to the kitchen. Dispose all leftover elements. Rinse, dry and return the trays to the cabinets.

COMMUNION TEAM COORDINATOR

The Coordinator sets up/maintains a rotation of six Servers for the fourth Sunday of each month (barring special events).

Ensures that the elements are presentable and prepared on time.